Construction Administrative Coordinator

About Us:

At DLC Management Corp., we are a best in class team that empowers and enriches human potential to unlock value at our properties. We pride ourselves on being a highly effective team of real estate professionals who consistently identify creative solutions to challenging situations. We are inspired by the DLC #Success culture. #Success at DLC is working together to create a personally rewarding, productive, respectful, profitable, and enjoyable place to work. For a closer look into our company, check out:

The Role:

Our success has allowed our portfolio and operations to expand and now we’re on a mission to find a Construction (Group) Administrative Coordinator to join our Construction Management Department in our HQ office in Elmsford, NY!

The Big Picture:

  • Thrive in a fast paced environment where every day is different
  • Fantastic communication skills and ability to effectively communicate with teammates at all levels of the organization as well as external parties (vendors, consultants, contractors)
  • Embody and promote DLC’s collaborative #Success culture both internally and externally
  • Crushes deadlines, unafraid to take on more, and has a passion for coming in ahead of schedule
  • The capacity to adapt to change with confidence
  • Looks for inefficiencies and ways to improve
  • Curious to learn, asks questions and challenges the status quo or what might appear “off”

The Day to Day:

  • Provide full administrative support to SVP of Construction Management, VP of Pre-construction, and VP of Construction
  • Lead the department’s contract administration efforts including contract preparation and budget authorization
  • Act as 1 of 2 central administrators of the department’s project management control software (Honest Buildings)
  • Act as a central administrator for the company’s plan management software system (PlanGrid)
  • Works with Construction Accountant to maintain project pipeline and cash flow reporting
  • Maintain/update project tracking reports
  • Liaise between internal departments and external parties (vendors, consultants and contractors)
  • Maintain departmental calendars, coordinate meetings and travel arrangements
  • Assist in the development and implementation of departmental processes and procedures
  • Be the interdepartmental “go-to” person for information requests related to construction matters
  • Manage project insurance requirements and certifications.
  • Assist with onboarding and training for all Construction Management new hires
  • Assumes additional responsibilities and performs special projects as needed

Our Next Construction Administrative Coordinator:

  • Bachelor’s Degree
  • Minimum of 3 years of work experience (ideally within Construction/Real Estate industry)
  • High proficiency in Microsoft Suite (Excel, Power Point, Word and Outlook)
  • Efficient, organized and resourceful with ability to consistently meet deadlines
  • Ability to perform duties independently and with a high level of accuracy
  • Must be flexible, able to function well in a fast-paced environment and possess extensive interpersonal skills
  • Strong oral and written communication skills
  • Outstanding work ethic and keen attention to detail
  • Inquisitive mind and desire to learn

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