Construction Administrative Coordinator
About Us:
At DLC Management Corp., we are a best in class team that empowers and enriches human potential to unlock value at our properties. We pride ourselves on being a highly effective team of real estate professionals who consistently identify creative solutions to challenging situations. We are inspired by the DLC #Success culture. #Success at DLC is working together to create a personally rewarding, productive, respectful, profitable, and enjoyable place to work. For a closer look into our company, check out: https://youtu.be/Oi7bziPlkB0.The Role:
Our success has allowed our portfolio and operations to expand and now we’re on a mission to find a Construction (Group) Administrative Coordinator to join our Construction Management Department in our HQ office in Elmsford, NY!The Big Picture:
- Thrive in a fast paced environment where every day is different
- Fantastic communication skills and ability to effectively communicate with teammates at all levels of the organization as well as external parties (vendors, consultants, contractors)
- Embody and promote DLC’s collaborative #Success culture both internally and externally
- Crushes deadlines, unafraid to take on more, and has a passion for coming in ahead of schedule
- The capacity to adapt to change with confidence
- Looks for inefficiencies and ways to improve
- Curious to learn, asks questions and challenges the status quo or what might appear “off”
The Day to Day:
- Provide full administrative support to SVP of Construction Management, VP of Pre-construction, and VP of Construction
- Lead the department’s contract administration efforts including contract preparation and budget authorization
- Act as 1 of 2 central administrators of the department’s project management control software (Honest Buildings)
- Act as a central administrator for the company’s plan management software system (PlanGrid)
- Works with Construction Accountant to maintain project pipeline and cash flow reporting
- Maintain/update project tracking reports
- Liaise between internal departments and external parties (vendors, consultants and contractors)
- Maintain departmental calendars, coordinate meetings and travel arrangements
- Assist in the development and implementation of departmental processes and procedures
- Be the interdepartmental “go-to” person for information requests related to construction matters
- Manage project insurance requirements and certifications.
- Assist with onboarding and training for all Construction Management new hires
- Assumes additional responsibilities and performs special projects as needed
Our Next Construction Administrative Coordinator:
- Bachelor’s Degree
- Minimum of 3 years of work experience (ideally within Construction/Real Estate industry)
- High proficiency in Microsoft Suite (Excel, Power Point, Word and Outlook)
- Efficient, organized and resourceful with ability to consistently meet deadlines
- Ability to perform duties independently and with a high level of accuracy
- Must be flexible, able to function well in a fast-paced environment and possess extensive interpersonal skills
- Strong oral and written communication skills
- Outstanding work ethic and keen attention to detail
- Inquisitive mind and desire to learn
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