Careers at DLC

Property Management Administrative Assistant

Elmsford, NY | Williamsville, NY | Mt. Prospect, IL

Who We Are:

We are a growing best in class team of real estate entrepreneurs who are committed to making retail places better for all of our stakeholders. We do this by practicing #SUCCESS. Founded in 1991, DLC has been one of the nation’s preeminent owners, operators and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.

What is #SUCCESS: DLC defines #success as working together to create a personally rewarding, productive, respectful, profitable, enjoyable place to work.  The successful candidate will embrace and embody this culture and strive for collaboratively successful outcomes.

Working at DLC:

DLC Management Corp. is a certified Great Place to Work. This designation was granted based on employee feedback and places us in an elite tier above the average workplace.

At DLC, Human Capital is our main focus and our employees are the single most important asset to the Company since we know it’s the people who make the difference.

 

About the Role:

DLC’s Property Management team is seeking an Administrative Assistant to provide support to our regional Property Management teams. The position will work closely all of DLC’s internal groups (acquisitions, construction management, property management, leasing, legal, and accounting) and will report directly to the Regional Vice Presidents of Property Management.

 

#SUCCESS Objectives – The ideal candidate will embody the following characteristics:

  • Strong organizational and time management skills
  • Self-starter who thrives in an environment where every day is different
  • Fantastic communication and interpersonal skills with a track-record in client facing roles
  • Team player with a “can do” attitude; willing to pitch in on a variety of assignments
  • Looks for inefficiencies and ways to improve

 

Responsibilities:

  • Provides administrative support by managing email correspondence, screening calls, calendar management, typing correspondence, copying, filing etc.
  • Process and track vendor invoices, utility billings and other portfolio payables and act as point of contact for internal and external parties relating to status of all billing matters
  • Respond to inquiries and requests from tenants and vendors relating to work order requests, lease/contract administration, and policies
  • Assist in preparation of key deliverables for Property Managers including drafting of internal capital approval requests, service contracts, and tenant correspondence
  • Maintain key Property Management databases including tenant/vendor lists, service contract summaries, certificates of occupancy etc.
  • Develop proficiency in key Property Management software solutions including Nexus, Procore, Building Engines and iD Plans
  • Prepare ad hoc analytical reports for the Property Management department and respond to routine requests for information from other internal departments
  • Help to coordinate annual budget process including setup of key templates and data entry/reconciliation
  • Assist Portfolio Coordinator with Property Management Manual updates on polices/procedures
  • Coordinate with other DLC team administrators to ensure completion of cross-departmental workflows
  • Become generally knowledgeable of DLC’s leases, loan documents, partnership agreements, and other agreements to assist with general responsibilities which will vary across asset/portfolio, loan or joint venture

Our Ideal Candidate:

  • College degree in business, finance or a related field
  • Prior administrative assistant/analyst experience preferred; commercial real estate background a plus
  • Intermediate/Advanced Excel skills
  • Efficient, organized and resourceful with ability to consistently meet deadlines while managing multiple priorities
  • Strong attention to detail; ability to perform duties independently and with a high level of accuracy
  • Must be flexible, able to function well in a fast-paced environment
  • Proactive, energetic, creative disposition, capable of solving problems with resourcefulness.
  • Effective oral and written communication skills and strong interpersonal skills
  • Proficiency with Microsoft Office software, Nexus Payables and MRI a plus